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2009-10 BY-LAWS:
BY-LAWS
AMERICAN SOCIETY OF SAFETY ENGINEERS
LOS ANGELES CHAPTER #146
Chapter Chartered 1946
Bylaws Revised: February 2, 2009
Previous Revision: March 16, 2006
(Click for archived copy)
Prior
Revision: July 26, 2001 (Click for
archived copy, oldest on web)
Bylaws Approved by Regional Vice President: ___________
ARTICLE I - NAME
Section 1. The name of this organization shall be the Los Angeles Chapter of the
American Society of Safety Engineers.
Section 2. Hereinafter, the Los Angeles Chapter will be referred to as the
Chapter, and the American Society of Safety Engineers will be referred to as the
Society.
ARTICLE II - PURPOSE
Section 1. The purpose of this Chapter will be to promote the advancement of the
safety profession and safety professionals in the geographical area served.
Section 2. In fulfilling its purposes, the Chapter shall have the following
objectives within the geographical area:
(a) To develop and/or promote educational programs for obtaining knowledge
required to perform the functions of a safety professional;
(b) To develop and/or disseminate locally, information and materials that will
carry out the purposes of the Chapter and the Society, and serve the public;
(c) To provide and/or support forums for the interchange and acquisition of
professional knowledge among its members;
(d) To foster liaisons with local organizations of related disciplines;
(e) To inaugurate and implement such other programs and projects that are
consistent with the purposes of the Chapter and the Society; and
(f) To conduct its affairs in a manner that will reflect the standards, purposes
and objectives of the Society.
ARTICLE III - MEMBERSHIP
Section 1. Membership in the Chapter is open to those individuals who are
members of the Society in good standing and who are located within the Chapter's
geographical area, or request membership in it.
Section 2. Membership is personal and not transferable.
Section 3. All members may vote on Chapter affairs.
ARTICLE IV - ORGANIZATION
Section 1. The Chapter is a not-for-profit incorporated in the State of
Illinois; chartered by the Society for the purpose of carrying out the
objectives of the Society in its geographical area. It shall operate in
accordance with Society Bylaws.
Section 2. In order to maintain its Charter, the Chapter shall have a minimum of
25 members.
Section 3. The Chapter is located in Region I, and the Chapter's geographical
area is defined as follows:
The area includes zip codes 90001 through 93563, with the following exceptions:
90274, 90277-8, 90290, 90501-10, 90701, 90704, 90710,
90712-7, 90731-3, 90744-7, 90801-10, 99813-5, 90822, 90840, 90846, 91301-4,
91306-7, 91311, 91316, 91320-1, 91324-6, 91330, 91334-5, 91343-4, 91355-6,
91360-2, 91364-5, 91367, 91371, 91406, 91409, 91436.
Within the Chapter’s geographic territory is the chapter’s
Inland Empire Section. The Inland Empire Section is contained within the
following zip codes:
91358, 91701, 91709, 91710, 19737, 91739, 91743, 91761
through 91764, 91773, 91784, 91786, 92242, 92252, 92256, 92267, 92268, 92277,
92280, 92284, 92285, 92301, 92304, 92304, 92305, 92307, 92308, 92313 through
92317, 92321, 92324, 92325, 92332, 92333, 92335 through 92339, 92341, 92342,
92345, 92346, 92352, 92354, 92356, 92358, 92359, 92368, 92371 through 92374,
92376, 92377, 92382, 92386, 92391, 92392, 92394, 92395, 92397, 92399, 92401,
92404, 92405, 92407,, 92408, 92410, 92411, 92701, 92708 through 92710, 92730,
92761 through 92764, 92766 through 92768, 92784, 92786, 92856, 92880.
Section 4. There shall be an Executive Committee responsible for the operation
and management of the Chapter. It shall be responsible for the supervision and
care of all property, have full authority to commit the Chapter to action in
consonance with resolutions adopted at meetings of the Chapter, and may
cooperate with other organizations on such basis that will not impair the
ability of the Chapter to pursue its purposes independently.
Section 5. A majority of the Executive Committee present at a meeting shall
constitute a quorum. A Chapter officer may appoint a Chapter Member or
Professional Member, who is in good standing, to serve as his/her proxy at an
Executive Committee meeting if the officer so designates in writing to the
Chapter President. The proxy must specify the meeting for which the proxy
applies.
Section 6. The Executive Committee shall consist of the Elected Officers, listed
in Article V, Section 1, and an immediate past President of the Chapter
available to serve.
Section 7. Each major objective as listed in Article II, Section 2 of these
Bylaws shall be under the supervision of either a Chapter officer or an
appointed Committee Chairperson.
Section 8. The Chapter President is the voting representative for the Chapter at
the Regional Operating Committee meetings. A Professional Member or Member who
is an elected officer of the Chapter may serve instead of the President if so
designated in writing to the Regional Vice President.
Section 9. Chapter officers, the Member-at-Large and Delegates to the Society
House of Delegate(s) shall be elected by members of the Chapter.
Section 10. The Chapter activity year shall be from July 1 to June 30.
ARTICLE V - OFFICERS
Section 1. Elected officers of the Chapter shall be:
(a) President;
(b) President-Elect;
(c) First Vice President;
(d) Second Vice President;
(e) Secretary;
(f) Treasurer;
(g) Delegate(s) to the Society House of Delegates; and
(h) Member-At-Large.
Section 2. Each elected Chapter officer shall be a Chapter member and a Society
member for at least one year prior to taking an officer position; any exceptions
must be approved by the Regional Vice President. However, only a Professional
Member or Member may hold the offices of President, president-elect, First Vice
President, Second Vice President, or Delegate to the House of Delegates.
Section 3. The President shall:
(a) Preside at regular and special meetings of the Executive Committee and the
membership;
(b) Represent the Chapter at meetings of other organizations where official
representation of the Chapter is desirable;
(c) Be a member of the Regional Operating Committee representing the Chapter;
(d) Provide leadership for progress and activities for the Chapter during the
term of the office;
(e) Appoint such committees as are necessary to implement the objectives of the
Chapter;
(f) Submit an Annual Report of Chapter activities to the Regional Vice President
and the Society Secretary by August 15;
(g) Submit the names of Chapter officers and delegate(s) elected for the ensuing
year annually by May 31 to the Regional Vice President and Society Headquarters;
and
(h) Chair the Long Range Planning Committee for the Society year following the
year as President.
Section 4. The President-Elect shall:
(a) Succeed to the office of the President and carry out its duties if the
President is unable to serve;
(b) Be a member of the Regional Operating Committee representing the Chapter;
(c) Chair the Membership Committee and assume the responsibilities for promoting
membership growth and administering current membership records; and
(d) Assume other responsibilities and duties as assigned by the President.
Section 5. The First Vice President shall perform the duties of Program
Chairperson and:
(a) With approval of the membership, succeed to the office of President-Elect
and carry out its duties if the President-Elect is unable to serve;
(b) Develop a meeting program plan for the Chapter year to assist in fulfilling
Society objectives for professional development;
(c) Assume other responsibilities and duties as assigned by the President; and
(d) Be an available to serve as the Chapter President’s Proxy at Regional
Operating Committee meetings..
Section 6. The Second Vice President shall perform the duties of Newsletter
Editor and:
(a) With approval of the membership, succeed to the office of First Vice
President and carry out its duties if the First Vice President is unable to
serve;
(b) Chair the Newsletter Committee and assume the responsibility for promoting
Chapter activities through the monthly newsletter; and
(c) Assume other responsibilities and duties as assigned by the President.
Section 7. The Secretary shall:
(a) Maintain Chapter records and correspondence;
(b) Notify Executive Committee members of meetings;
(c) Assume the duties of the Treasurer as necessary; and
(d) Record and distribute minutes of Chapter meetings and Chapter Executive
Committee meetings.
Section 8. The Treasurer shall:
(a) Maintain all financial records of the Chapter;
(b) Supervise the receipt and disbursement of funds as directed by the Chapter
Executive Committee;
(c) Maintain Chapter funds in a depository approved by the Chapter Executive
Committee;
(d) Complete the Chapter’s audited income & expense statement and any IRS tax
documents for the fiscal year ending March 31. Transmit fiscal report and any
tax documents on or before May 31 to Society Headquarters and the Regional Vice
President. IRS and Franchise Tax Board should be submitted to the appropriate
authority by August 15th;
(e) Notify the Society no later than March 1st of any changes in Chapter dues
for the coming Society year; and
(f) Submit any necessary corporation report documents with the California
Secretary Of State, and assure that the Society files the annual Chapter
Corporation report with the State of Illinois.
Section 9. Delegate(s) to the Society House of Delegates Shall:
(a) Attend the annual House of Delegates meetings of the Society representing
the Chapter;
(b) Operate in accordance with House of Delegates Operating Procedures and
Society Bylaws;
(c) Keep the Chapter informed of House of Delegates actions and proposed
actions; and
(d) Act on House of Delegates mail ballots on behalf of the Chapter.
Section 10. The Member At Large shall:
Perform such special assignments as directed by the President or Executive
Committee.
Section 11. Committee Chairs shall:
Perform their duties as indicated in their Job Descriptions, as outlined in the
Chapter Administrative Guide.
ARTICLE VI - NOMINATION AND ELECTION OF OFFICERS
Section 1. The most recent immediate Past President available to serve shall be
the Chair of the Nominating Committee. The Committee including the Chair will
consist of no less than three (3) nor more than five (5) members, preferably
Past Presidents. One member should be selected by the current Chapter President
and the balance by the Committee Chair. The current Chapter President shall not
be a member of the Nominating Committee. Members who are chosen to run for an
office shall resign from the Committee and be replaced with an alternate member
appointed by the same officer who initially appointed the resigning member. This
exclusion does not apply to the President-Elect who is unopposed and may be a
member of the Committee. Selection of the Committee Members shall be completed
no later than the first Executive Committee meeting each (calendar) year. The
names of the Committee Members shall be publicized prior to the January meeting.
Section 2. The Nominating Committee shall select qualified candidates for all
elective offices. Candidates’ names and qualifications shall be published and
distributed to the Chapter Membership at least 60 days in advance of the
election.
Section 3. Each candidate shall provide written acceptance to the Nominating
Committee. For offices leading to the office of President, each candidate shall
provide written confirmation of his/her commitment as to their ability to carry
out the responsibilities of the offices to which the office automatically
succeeds.
Section 4. Any fifteen (15) Chapter Professional Members or Members may submit a
written petition nominating one or more individuals for elective office. The
petition shall be accompanied by a written acceptance by the nominee(s) and
shall be submitted to the Chairperson of the Nominating Committee 30 days in
advance of the election. The names and qualifications of such nominees shall be
published and distributed to the membership at least 15 days prior to the
election.
Section 5. The term of elected Chapter officers shall be for one year beginning
July 1.
Section 6. Election of officers for the ensuing year shall be held at the May
meeting. If there is more than one candidate for any office, election shall be
by written ballot. If there is only one Candidate for an office, election may be
by voice vote.
Section 7. Removal of elected Chapter officers shall be by vote of Chapter
members at any regular or special meeting upon presentation of a written
petition from either the Chapter Executive Committee or 15 voting members of the
Chapter. Notification of such meeting shall be distributed to each member at
least 30 days in advance of the date of the meeting. Committee Chairs appointed
by the elected officers or the Chapter Executive Committee may be removed by the
officer or the Executive Committee who appointed them.
Section 8. Vacancies in elected Chapter offices shall be filled by the
succession designated in the various offices. If no succession is designated,
the Chapter President shall:
(a) Appoint a special Nominating committee;
(b) Publish nominees for office at least 15 days in advance of the Chapter
meeting at which the election is to be held;
(c) Receive at the Chapter meeting any nominating petitions presented by the
number of Professional Members and Members specified in Article VI, Section 4;
and
(d) Conduct a voice vote at the Chapter meeting if there is only one nominee,
and a written ballot if there is more than one nominee for an office.
ARTICLE VII - SECTIONS
Section 1. Sections may be formed by Chapters to serve 10 or more dues-paying
(or emeritus) Chapter members whose geographical location, within the Chapter
area, constitutes an inconvenience to participate in Chapter affairs, and whose
number is insufficient to permit formation of a new Chapter. The Section shall
operate in accordance with Society and Chapter Bylaws.
Section 2. The group must petition the Chapter Executive Committee to form a
Section of the Chapter, subject to approval of the Regional Operating Committee.
(a) The petition should outline:
1. Name of the Section.
2. Territory the Section will encompass.
3. Number of members currently in the territory
4. Plans for meetings to be held and the nature of the
program.
5. Justification for the creation of the Section.
6. Any dues arrangements between the Chapter and the
Section.
7. Submit a copy of Section Bylaws (See Model Section
Bylaws)
(b) The Section shall operate in accordance with Society and Chapter Bylaws.
(c) Sections, upon approval by the Regional Operating Committee, shall elect a
Chair and a Secretary/Treasurer and must abide by the Bylaws of the Chapter. The
Chair of an authorized Section shall be a Professional Member or Member. The
Chair of an authorized Section shall be invited to attend all meetings of the
Chapter Executive Committee, and shall attend at least two, as a non-voting
participant.
(d) By April 30 of each Chapter year, the Section Chairperson shall submit a
summary report of Section activities and a financial report to the Chapter
President and the Regional Vice President.
(e) The Section Secretary/Treasurer shall keep records of meetings, sending
copies to the Chapter Secretary; notify members of meetings; maintain such
financial records as are necessary and keep the Chapter Officers informed of the
Section's financial status. The Chapter shall remit at least 30% of Chapter dues
of Section members to the Section for its use.
(f) The Chair of the Section shall appoint a Nominating Committee annually to
select nominees for the offices of Chair and Secretary/Treasurer for the year
beginning July 1. Both officers' terms shall be for one year beginning July 1.
Elections of these officers shall be held at a Section meeting prior to July 1.
(g) If the Section ceases to function as a viable organization, the Chapter
Executive Committee, after investigation, may recommend its dissolution to the
Regional Operating Committee, and any funds in the Section Treasury shall be
remitted to the Chapter for Chapter use.
(h) Student Members attending an educational institution within the Chapter's
boundaries may join together to form a Student Section of the Chapter.
ARTICLE VIII - DUES
Section 1. Each member, except Students, Emeritus and Honorary Members, shall be
assessed annual Chapter dues in an amount to be established by the Executive
Committee and approved by the Chapter members, in addition to Society dues.
Section 2. All Society and Chapter dues shall be paid annually in advance by the
anniversary of each member’s election date.
Section 3. Chapter dues shall be approved by vote of the Chapter membership at
any regular or special meeting where a quorum is present. All Chapter members
shall be notified at least 30 days in advance regarding dues proposals.
Section 4. Individuals applying for Society membership shall submit an
application and the current application fee to the Society . Application fees
are not refundable.
ARTICLE IX - MEETINGS
Section 1. Chapters shall meet at least six times per year and four of the
meetings shall be technical meetings. Technical meetings are those that define
or discuss methods, procedures, systems, devices and/or standards toward the
reduction, control or elimination of hazardous exposures to people, property or
the environment, and which foster the technical, scientific, and managerial
knowledge and skills of attendees.
Section 2. Special meetings of members may be called by the Executive Committee.
The notice calling such a meeting shall state the purpose of the meeting; such
notice to be sent to each member at least two weeks in advance.
Section 3. Fifteen (15) members in good standing shall constitute a quorum at
any regular or special meeting.
Section 4. The latest edition of Robert's Rules of Order Newly Revised shall
govern the transaction of business at all meetings of the Chapter unless
otherwise provided in these Bylaws.
ARTICLE X - MISCELLANEOUS
Section 1. The Chapter may be dissolved by Chapter members in the following
manner:
(a) A resolution to dissolve the Chapter shall be acted upon at a meeting of the
Executive Committee. The resolution shall set forth the reasons for dissolution;
(b) Within 30 days following this Executive Committee action, a written ballot
shall be sent to all Chapter members setting forth the reasons for the
dissolution. Thirty (30) days after the ballots are mailed, the results shall be
counted by the Executive Committee. A two-thirds (2/3) vote is required for
approval of the action; and
(c) Upon the adoption of the resolution to dissolve, the officers shall carry
out the dissolution of the Chapter in conformance with applicable laws and
Society Bylaws.
Section 2. If a Chapter Executive Committee no longer exists or conditions
preempt the implementation of the preceding Section, a Chapter member may make a
recommendation for dissolving a Chapter to the Regional Vice President for their
review. Upon the approval of the Regional Operating Committee, the
recommendation will be forwarded to the Society Board of Directors.
Section 3. The official Society symbol may be used by the Chapter on
correspondence, publications and other official documents, in accordance with
the provisions for use and reproduction in the Society Bylaws.
Section 4. Any fund-raising projects or activities shall be limited to those
activities which are consistent with the purpose of the Society Bylaws.
Section 5. Chapter officers shall assure retention of needed Chapter and
membership records by adhering to the following record retention periods.
Officers having charge of these records are authorized to dispose of the records
at the end of the required retention period.
(a) Minutes of meetings - five years following completion of the Chapter year;
(b) Correspondence - two years following completion of the Chapter year;
(c) Financial Records - five years following completion of the Chapter year; and
(d) Voting materials – 18 months after the election has been certified.
Section 6. For any reference within these Bylaws to a “written, writing,
presented, mail(ed), publish(ed), distribute(d), notice/notified” requirement,
an appropriate “electronic response” (e.g., email) can be substituted. The
“electronic response” must be traceable to the specified member initiating the
response.
ARTICLE XI - AMENDMENTS
Section 1. Amendments to these Bylaws may be proposed by the Chapter Executive
Committee or by 15 Chapter Professional Members and/or Members. Amendments
proposed by the latter shall be presented to the Chapter Executive Committee.
Section 2. The Chapter Executive Committee shall publish any proposed amendments
to the membership at least 30 days in advance of the meeting at which action
will be taken.
Section 3. Amendments shall be voted on at a regular or special Chapter meeting
at which action will be taken if a quorum is present. A two-thirds (2/3)
affirmative vote is required for approval.
Section 4. All amendments to these Bylaws will become effective after approval
by the Regional Vice President.
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