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2006 BY-LAWS:
BYLAWS LOS ANGELES CHAPTER #146
AMERICAN SOCIETY OF SAFETY ENGINEERS
Bylaws Revised March 16, 2006
Bylaws Approved by Regional Vice President ___________
Chapter Chartered 1946
ARTICLE 1 - NAME
Section 1. The name of this organization shall be the Los Angeles Chapter of the
American Society of Safety Engineers.
Section 2. Hereinafter, the Los Angeles Chapter will be referred to as the
Chapter, and the American Society of Safety Engineers will be referred to as the
Society.
ARTICLE II - PURPOSE
Section 1. The purpose of this Chapter will be to promote the advancement of the
safety profession and safety professionals in the geographical area served.
Section 2. In fulfilling its purposes, the Chapter shall have the following
objectives within the geographical area:
(a) To develop and/or promote educational programs for obtaining the knowledge
required performing the functions of a safety professional
(b) To develop and/or disseminate locally, information and materials that will
carry out the purposes of the Chapter, the Society, and serve the public
(c) To provide and/or support forums for the interchange and acquisition of
professional knowledge among its members
(d) To foster liaison with local organizations of related disciplines
(e) To inaugurate and implement such other programs and projects that are
consistent with the purposes of the Chapter and the Society
To conduct its affairs in a manner that will reflect the standards, purposes and
objectives of the Society.
ARTICLE III - MEMBERSHIP
Section 1. Membership in the Chapter is open to those individuals who are
members of the Society in good standing and who are located within the Chapter's
geographical area, or request membership in it.
Section 2. Membership is personal and not transferable.
Section 3. All members may vote on Chapter affairs.
ARTICLE IV - ORGANIZATION
Section 1. The Chapter is a not-for-profit California corporation chartered by
the Society for the purpose of carrying out the objectives of the Society in its
geographical area. It shall operate in accordance with Society Bylaws.
Section 2. In order to maintain its Charter, the Chapter shall have a minimum of
25 members.
Section 3. The Chapter is located in Region I, and the Chapter's geographical
area is defined as follows:
The southerly and easterly portions of the County of Los Angeles within the
State of California, as specified by Region I and recorded with Society
Headquarters. Bounded on the North by the Los Angeles County line, on the West
by a line from the Pacific Ocean north on Topanga Canyon Boulevard to Mulholland
Drive and East on Mulholland Drive to Sepulveda Boulevard and North on Sepulveda
Boulevard and the San Diego Freeway to its junction with the Golden State
Freeway and North to the Los Angeles County border along the Golden State
Freeway, and on the South by Artesia Boulevard between the Orange County line
and the Pacific Ocean.
The area includes zip codes 90001 through 93563, with the following exceptions:
90274, 90277-8, 90290, 90501-10, 90701, 90704, 90710, 90712-7, 90731-3, 90744-7,
90801-10, 99813-5, 90822, 90840, 90846, 91301-4, 91306-7, 91311, 91316, 91320-1,
91324-6, 91330, 91334-5, 91343-4, 91355-6, 91360-2, 91364-5, 91367, 91371,
91406, 91409, 91436.
Section 4. There shall be an Executive Committee responsible for the operation
and management of the Chapter. It shall be responsible for the supervision and
care of all property, have full authority to commit the Chapter to action in
consonance with resolutions adopted at meetings of the Chapter, and may
cooperate with other organizations on such basis that will not impair the
ability of the Chapter to pursue its purposes independently.
Section 5. A majority of the Executive Committee present at a meeting shall
constitute a quorum. A Chapter member appointed by a Chapter officer may serve
at an Executive Committee meeting in the stead of the officer if so designated
in writing to the President.
Section 6. The Executive Committee shall consist of the Elected Officers, listed
in Article V, Section 1, and an immediate past President of the Chapter
available to serve.
Section 7. Each major objective as listed in Article II, Section 2 of these
Bylaws shall be under the supervision of either a Chapter officer or an
appointed Committee Chairperson.
Section 8. The Chapter President and President-Elect are members of the Regional
Operating Committee. A Professional Member or Member appointed by the President
may serve in the stead of the President or President-Elect if so designated in
writing to the Regional Vice President.
Section 9. Chapter officers, the Member-at-Large and Delegates to the Society
House of Delegate(s) shall be elected by members of the Chapter.
Section 10. The Chapter activity year shall be from July 1 to June 30.
ARTICLE V - OFFICERS
Section 1. Elected officers of the Chapter shall be:
(a) President
(b) President-Elect
(c) First Vice President
(d) Second Vice President
(e) Secretary
Treasurer
(g) Delegate(s) to the Society House of Delegates
(h) Member-At-Large.
Section 2. Each elected Chapter officer shall be a Chapter member and a Society
member for one year prior to taking officer; the Regional Vice President must
approve exceptions. However, only a Professional Member or Member may hold the
offices of President, president-elect, First Vice President, Second Vice
President, or Delegate to the House of Delegates.
Section 3. The President shall:
(a) Preside at regular and special meetings of the Executive Committee and the
membership
(b) Represent the Chapter at meetings of other organizations where official
representation of the Chapter is desirable
(c) Be a member or the Regional Operating Committee representing the Chapter
(d) Provide leadership for progress and activities for the Chapter during the
term of the office
(e) Appoint such committees as are necessary to implement the objectives of the
Chapter
Submit an Annual Report of Chapter activities to the Regional Vice President and
the Society Secretary by August 1
(g) Submit the names of Chapter officers elected for the ensuing year promptly
to the Regional Vice President and the Society Secretary
(h) Chair the Long Range Planning Committee for the Society year following the
year as President.
Section 4. The President-Elect shall:
(a) Succeed to the office of the President and carry out its duties if the
President is unable to serve
(b) Be a member of the Regional Operating Committee representing the Chapter
(c) Chair the Membership Committee and assume the responsibilities for promoting
membership growth and administering current membership records
(d) Assume other responsibilities and duties as assigned by the President.
Section 5. The First Vice President shall perform the duties of Program
Chairperson and:
With approval of the membership succeed to the office of President-Elect and
carry out its duties if the President-Elect is unable to serve
(b) Develop a meeting program plan for the Chapter year to assist in fulfilling
Society objectives for professional development
Assume other responsibilities and duties as assigned by the President
Be an alternate representative to the Regional Operating Committee.
Section 6. The Second Vice President shall perform the duties of Newsletter
Editor and:
(a) With approval of the membership succeed to the office of First Vice
President and carry out its duties if the First Vice President is unable to
serve
(b) Chair the Newsletter Committee and assume the responsibility for promoting
Chapter activities through the monthly newsletter
Assume other responsibilities and duties as assigned by the President.
Section 7. The Secretary shall:
(a) Maintain Chapter records and correspondence
(b) Notify Executive Committee members of meetings
(c) Assume the duties of the Treasurer as necessary
Record and distribute minutes of Chapter meetings and Chapter Executive
Committee meetings.
Section 8. The Treasurer shall:
(a) Maintain all financial records of the Chapter
(b) Supervise the receipt and disbursement of funds as directed by the Chapter
Executive Committee
(c) Maintain Chapter funds in a depository approved by the Chapter Executive
Committee
(d) Within 60 days of the end of the Society’s fiscal year, transmit to Society
Headquarters the audited income and expense report for the ending fiscal year
and submit to the IRS and Franchise Tax Board any required tax documents
(e) Notify the Society no later than March 1st of any changes in Chapter dues
for the coming Society year
(f) File the biennial Corporation report and any other necessary documents with
the California Secretary Of State.
Section 9. Delegate(s) to the Society House of Delegates Shall:
Attend the annual House of Delegates meetings of the Society representing the
Chapter
Operate in accordance with House of Delegates Operating Procedures and Society
Bylaws
(c) Keep the Chapter informed of House of Delegates actions and proposed actions
Act on House of Delegates mail ballots on behalf of the Chapter.
Section 10. The Member At Large shall:
Perform such special assignments as directed by the President or Executive
Committee.
Section 11. Committee Chairs shall:
Perform their duties as indicated in their Job Descriptions, as outlined in the
Chapter Administrative Guide.
ARTICLE VI - NOMINATION AND ELECTION OF OFFICERS
Section 1. The most recent immediate Past President available to serve shall be
the Chair of the Nominating Committee. The Committee including the Chair will
consist of no less than three (3) nor more than five (5) members, preferably
Past Presidents. One member should be selected by the current Chapter President
and the balance by the Committee Chair. The current Chapter President shall not
be a member of the Nominating Committee. Members who are chosen to run for an
office shall resign from the Committee and be replaced with an alternate member
appointed by the same officer who initially appointed the resigning member. This
exclusion does not apply to the President-Elect who is unopposed and may be a
member of the Committee. Selection of the Committee Members shall be completed
not later than the first Executive Committee meeting each (calendar) year. The
names of the Committee Members shall be publicized prior to the January meeting.
Section 2. The Nominating Committee shall select qualified candidates for all
elective offices. Candidates’ names and qualifications shall be published and
distributed to the Chapter Membership at least 60 days in advance of the
election.
Section 3. Each candidate shall provide written acceptance to the Nominating
Committee. For offices leading to the office of President, each candidate shall
provide written confirmation of his/her commitment as to their ability to carry
out the responsibilities of the offices to which the office automatically
succeeds.
Section 4. Any 15 Chapter Professional Members or Members may submit a written
petition nominating one or more individuals for elective office. The petition
shall be accompanied by a written acceptance by the nominee(s) and shall be
submitted to the Chairperson of the Nominating Committee 30 days in advance of
the election. The names and qualifications of such nominees shall be published
and distributed to the membership at least 15 days prior to the election.
Section 5. The term of elected Chapter officers shall be for one year beginning
July 1.
Section 6. Election of officers for the ensuing year shall be held at the May
meeting. If there is more than one candidate for any office, election shall be
by written ballot. If there is only one Candidate for an office, election may be
by voice vote.
Section 7. Removal of elected Chapter officers shall be by vote of Chapter
members at any regular or special meeting upon presentation of a written
petition from either the Chapter Executive Committee or 15 voting members of the
Chapter. Notification of such meeting shall be distributed to each member at
least 30 days in advance of the date of the meeting. Committee Chairs appointed
by the elected officers or the Chapter Executive Committee may be removed by the
officer or the Executive Committee who appointed them.
Section 8. Vacancies in elected Chapter offices shall be filled by the
succession designated in the various offices. If no succession is designated,
the Chapter President shall:
(a) Appoint a special Nominating committee
(b) Publish nominees for office at least 15 days in advance of the Chapter
meeting at which the election is to be held
(c) Receive at the Chapter meeting any nominating petitions presented by the
number of Professional Members and Members specified in Article VI, Section 4
(d) Conduct a voice vote at the Chapter meeting if there is only one nominee,
and a written ballot if there is more than one nominee for an office.
ARTICLE VII - SECTIONS
Section 1. Sections may be formed by this Chapter to serve 10 or more
dues-paying Chapter members whose geographical location, within the Chapter
area, constitutes an inconvenience to participate in Chapter affairs, and whose
number is insufficient to permit formation of a new Chapter.
Section 2. The group must petition the Chapter Executive Committee to form a
Section of the Chapter, subject to approval of the Regional Operating Committee.
(a) The petition should outline the (1) territory the Section will encompass and
the number of members currently in that area; (2) plans for meetings to be held
and the nature of the program contemplated; (3) justification for the creation
of the Section; and (4) any dues arrangements between the Chapter and the
Section.
(b) The Section shall operate in accordance with Society and Chapter Bylaws.
(c) Sections, upon approval by the Regional Operating Committee, shall elect a
Chair and a Secretary/Treasurer and must abide by the Bylaws of the Chapter. The
Chair of an authorized Section shall be a Professional Member or Member. The
Chair of an authorized Section shall be invited to attend all meetings of the
Chapter Executive Committee, and shall attend at least two, as a non-voting
participant.
(d) By July 15 of each Chapter year, the Section Chair shall submit a summary
report of Section activities and a financial report to the Chapter President and
the Regional Vice President.
(e) The Section Secretary/Treasurer shall keep records of meetings, sending
copies to the Chapter Secretary; notify members of meetings; maintain such
financial records as are necessary and keep the Chapter Officers informed of the
Section's financial status. The Chapter shall remit at least 30% of Chapter dues
of Section members to the Section for its use.
(f) The Chair of the Section shall appoint a Nominating Committee annually to
select nominees for the offices of Chair and Secretary/Treasurer for the year
beginning July 1. Both officers' terms shall be for one year beginning July 1.
Elections of these officers shall be held at a Section meeting prior to July 1.
(g) If the Section ceases to function as a viable organization, the Chapter
Executive Committee, after investigation, may recommend its dissolution to the
Regional Operating Committee, and any funds in the Section Treasury shall be
remitted to the Chapter for Chapter use.
(h) Student Members attending an educational institution within the Chapter's
boundaries may join together to form a Student Section of the Chapter.
ARTICLE VIII - DUES
Section 1. Each member, except Students, Emeritus and Honorary Members, shall be
assessed annual Chapter dues in an amount to be established by the Executive
Committee and approved by the Chapter members, in addition to Society dues.
Section 2. All Society and Chapter dues shall be paid annually in advance by the
anniversary of each member’s election date.
Section 3. Chapter dues shall be approved by vote of the Chapter membership at
any regular or special meeting where a quorum is present. All Chapter members
shall be notified at least 30 days in advance regarding dues proposals.
Section 4 Individuals applying for Society membership shall submit an amount
equal to the Society application fee with the application. Application fees are
not refundable.
ARTICLE IX - MEETINGS
Section 1. Meetings that define or discuss methods, procedures, systems,
devices, and/or standards toward the reduction, control, or elimination of
hazardous exposures to people, property or the environment, and which foster the
technical, scientific, and managerial knowledge and skills of attendees, shall
be at least four times during the year for the interchange and acquisition of
professional knowledge among members.
Section 2. Special meetings of members may be called by the Executive Committee.
The notice calling such a meeting shall state the purpose of the meeting; such
notice to be sent to each member at least two weeks in advance.
Section 3. Fifteen (15) members in good standing shall constitute a quorum at
any regular or special meeting.
Section 4. The latest edition of Robert's Rules of Order Newly Revised shall
govern the transaction of business at all meetings of the Chapter unless
otherwise provided in these Bylaws.
ARTICLE X - MISCELLANEOUS
Section 1. The Chapter may be dissolved by Chapter members in the following
manner:
A resolution to dissolve the Chapter shall be acted upon at a meeting of the
Executive Committee. The resolution shall set forth the reasons for dissolution
(b) Within 30 days following the Executive Committee action, a mail ballot shall
be sent to all Chapter members setting forth the reasons for the dissolution.
Thirty (30) days after the ballots are mailed, they shall be counted by the
Executive Committee. A two-thirds (2/3) vote is required for approval of the
action
(c) Upon the adoption of the resolution to dissolve, the officers shall carry
out the dissolution of the Chapter in conformance with applicable laws and
Society Bylaws.
Section 2. The Chapter may be dissolved by the Society Board of Directors after
failure of the Chapter to conform to minimum Society requirements for activities
or upon performance of actions contrary or detrimental to the Society and after
a reasonable probation period. Upon notice, the officers shall carry out the
dissolution of the Chapter.
Section 3. The official Society symbol may be used by the Chapter on
correspondence, publications and other official documents, in accordance with
the provisions for use and reproduction in the Society Bylaws.
Section 4. Any fund-raising projects or activities shall be limited to those
activities which are consistent with the purpose of the Society Bylaws.
Section 5. Chapter officers shall assure retention of needed Chapter and
membership records by adhering to the following record retention periods.
Officers having charge of these records are authorized to dispose of the records
at the end of the required retention period.
(a) Minutes of meetings - five years following completion of the Chapter year.
(b) Correspondence - two years following completion of the Chapter year.
(c) Financial Records - five years following completion of the Chapter year.
(d) Voting materials – 18 months after the election has been certified.
Section 6. Anywhere within these Bylaws that there exists a requirement for a
“written, writing, presented, mail(ed), publish(ed), distribute(d),
notice/notified” requirement, an appropriate “electronic response” can be
substituted. The “electronic response” must be traceable back to the specified
member initiating the response.
ARTICLE XI - AMENDMENTS
Section 1. Amendments to these Bylaws may be proposed by the Chapter Executive
Committee or by 15 Chapter Professional Members and/or Members. Amendments
proposed by the latter shall be presented to the Chapter Executive Committee.
Section 2. The Chapter Executive Committee shall publish any proposed amendments
to the membership at least 30 days in advance of the meeting at which action
will be taken.
Section 3. Amendments shall be voted on at a regular or special Chapter meeting
at which action will be taken if a quorum is present. A two-thirds (2/3)
affirmative vote is required for approval.
Section 4. All amendments to these Bylaws will become effective after approval
by the Regional Vice President.
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